How to File a Government Entity Diesel Fuel Tax Return
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How to File a Government Entity Diesel Fuel Tax Return

October 18, 2019

[Music] In this video, we will show you how to file
a Government Entity Diesel Fuel Tax Return. We protect all the confidential information
that you provide to us. First, go to the website, CDTFA.CA.GOV, and
at the top click on “Login.” That will take you to the Online Services
Portal. To file a Government Entity Diesel Fuel Tax
Return, you must login with a username and password. If you do not have a username and password,
and need assistance please watch our tutorials online. On this screen, you will see a list of available
tax and fee programs. In this example, we are filing a return for
a Diesel Government Entity account, which is under the Fuel Taxes program. Click on the “File, Pay and View” link
located here. On the CDTFA online services page, we will
enter our username and password, then click “Login.” On the portal homepage, under the Accounts
tab, we will click on the “Diesel Government Entity” hyperlink. This will take us to the Diesel Government
Entity account page. Under the “Periods” tab, click on the
return period for which you would like to file. In our example, we will file for the 3rd quarter
2019 period, which is displayed by its return end date of September 30th, 2019. Click the “File Return” hyperlink next
to the period for which you are filing. This brings us to the Report of Diesel Fuel
Transactions page. Report all diesel fuel transactions that occurred
for the filing period to the nearest gallon. In this example, we have 536 gallons of undyed
diesel fuel in bulk storage at the start of the period, and 29,063 total gallons of undyed
diesel fuel purchased. After entering our values, click “Next.” This brings us to the Government Entity Tax
Return or Claim for Refund page. Report all gallons of dyed and undyed diesel
fuel used on and off-highway to the nearest gallon. In this example, we have 28,327 total gallons
of undyed diesel fuel used and of that, 5,242 gallons were used off-highway, resulting in 23,085 taxable diesel fuel gallons used on highway. After entering our values click “Next.” This brings us to the Diesel Fuel Tax Paid
to Retail Vendors page. The total tax paid on undyed diesel fuel gallons
used will be automatically calculated based on previously entered figures. If you have paid California diesel fuel tax
to retail vendors on diesel fuel, you will enter the amount on the second row. You can find the California Undyed Diesel
Fuel Worksheet on the second page of the PDF Form of the Government Entity Diesel Fuel Tax Return. Please note, this screen will not permit you to enter a higher tax amount paid than what is calculated on the first line. For example, if we enter $11,000 under
California Diesel Fuel Tax Paid To Retail Vendor On Fuel, an error will appear preventing
you from proceeding as the credit is greater than the calculated credit $10,198. In our example, we will enter $10,198
for the tax amount that we paid to vendors, and then we will click “Next.” On the Summary page, the system will display
the total balance or credit due. A balance will appear as a positive number
and a credit will appear as a negative number. Please review and make sure everything is correct, then click “Next.” Enter your required information and click
“Submit.” A window will
appear to confirm your intent to file electronically and that your return is true, correct, and
complete. Please read the information carefully. Enter your password and click “OK” to
submit. This will serve as your authorization and
confirmation. You will not receive a confirmation email. This Confirmation page represents a return
filing only. To make an electronic payment, click “Make
a Payment.” To print your submitted return, click “Print
Return.” If you still have questions, please call our
Customer Service Center at 1-800-400-7115.

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